Policy

Revenue collected on behalf of Registries through MOVES is electronically transferred from a registry agent clerk electronic cash drawer to the registry agent electronic office cash drawer. For services where the seniors’ discount applies, MOVES will track the full amount of the service without the discount. MOVES does not track registry agent service fees.

The office electronic cash drawer transfer must be completed in conjunction with a bank deposit using the Administrative ID. The bank deposit must equal the office electronic cash drawer transfer. It is the responsibility of the registry agent to cover any cash shortages, including shortages that are a result of the seniors’ discount (which registry agents will be reimbursed for; see 1.10.08 Seniors’ Discount and 1.10.17 Registry Agent Service Charge Reimbursement.

Transfer of Funds

A registry agent must electronically transfer the office cash drawer:

• Daily when revenue collected is greater than $2,000.00.
• Once every five days when revenue collected is less than $2,000.00.
• On the last business day of each month regardless of the dollar amount.

Note:
The office cash drawer must not be electronically transferred when it does not balance. Contact Registries Assurance for assistance.

When the office electronic transfer has been completed the registry agent must retain the following prints for audit purposes:

• The office cash drawer transfer screen.
  and
• The office cash drawer display screen showing a zero balance.
  • If applicable, an explanation justifying the catchup processing must be recorded on the office cash drawer screen print.

The total amount of MOVES office cash drawer must be deposited into the Province of Alberta bank account, see 1.10.03 Province of Alberta Bank Account.

Date Originally Issued: Nov 14, 1989
Date Last Revised: Apr 01, 2024