Policy

An Alberta registry agent collects the amounts specified on a Fee Notice plus a service fee and issues the necessary inventory. The fees listed on the Fee Notice must be paid in full. Partial payments are not permitted.

For vehicles prorated through Canadian and US jurisdictions, payment must be paid in both Canadian and US funds.

Payments totalling $10,000 or more (work bundle or financial envelope) must be in the form of:

• Cash.
• Certified cheque.
• Money order/bank drafts or bank wire transfer (electronic bank-to-bank transfer).

Payment

Cash

• Bank drafts, cash, money orders, bank wire transfer, and traveller’s cheques are entered as “Cash” or “US Cash” on MOVES.
• Do not accept US coins for payment.
  • If accepting cash for US payments, the amount due must be rounded up to the nearest dollar (e.g. When the amount owing is $0.43 US; $1.00 in US cash is required for the payment). 

Cheques

• Personal and company cheques are entered as 'CHEQUE' or 'US CHEQUE" on MOVES.
• Cheques for the Canadian portion must be made payable to a registry agent.
• Cheques for the US portion must be made payable to “Government of Alberta”.
• Never accept third party US cheques for payment.

Overpayment

Canadian Overpayment

MOVES will automatically refund Canadian cheque overpayments.

US Overpayment

MOVES will not refund US overpayments.

• Key the exact amount owing for the prorate transaction on MOVES.
• The full amount of the US payment must be deposited in the US account.
• A fax or email the Financial Reporting & Policy Unit (Fax: 780-422-3112/Email: refundinquiries@gov.ab.ca) requesting a special refund for the overpayment. The request must include:
  • The date and amount of the MOVES deposit
  • The date and amount of the physical deposit
  • Refund amount owed to the client
  • The client’s MVID
  • Registry agent office name and P#.
  • Registry agent contact person and telephone number.

Overpayments of less than $1.00 US are not refunded; however Business and Financial Services must be notified.

Unapplied Money

US currency cannot be entered as “Unapplied Money” on MOVES.

Contact Number

All inquiries regarding prorate funds must be referred to the Financial Reporting and Policy Unit at (780) 427-2905 or refundinquiries@gov.ab.ca.

All other inquiries regarding prorate must be referred to Alberta Transportation.

Date Originally Issued: Nov 14, 1989
Date Last Revised: Jun 15, 2021